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Platform · Privacy & Security

Privacy and security built for modern hiring

MetaDay helps teams hire faster while respecting candidate privacy and data protection obligations. Built to support GDPR-aligned hiring workflows — without slowing teams down.

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Built on solid foundations

Security & privacy, by design

These are the practices and standards that govern how we handle your data — honestly described, no badges we haven't earned.

GDPR-aligned
EU data privacy workflows & candidate rights
SSL / TLS
Encrypted data in transit, always
AES-256
Data encrypted at rest
No data selling
Your data is never sold, period
Role-based access
Granular permissions, least privilege
Candidate consent
Informed, opt-out supported where required
On-demand deletion
Delete any data anytime, instantly
CCPA-aware
California privacy rights respected
Security Foundations

Built to protect every interaction

Candidate consent

MetaDay supports clear, explicit candidate consent throughout the hiring process. Candidates are informed when interviews, messaging, or assessments involve AI — and can opt out where required.

On-demand deletion

Customer teams can delete candidate data, interviews, or conversations at any time — directly from the platform.

Text & audio-first workflows

MetaDay prioritizes text and voice-based hiring interactions by default. This reduces unnecessary data capture while still enabling structured evaluation and insights.

Customizable data retention

As the data controller, each organization decides how long hiring data is retained. MetaDay supports configurable retention and deletion policies to align with internal requirements.

Granular access controls

Control who can view candidates, interviews, and hiring data using role-based permissions, ensuring access is limited to the right people.

Secure infrastructure

MetaDay is built on secure, industry-standard cloud infrastructure with encryption in transit and at rest. Security practices evolve as the platform scales.

Design Principles

MetaDay streamlines hiring so teams can focus on people, not process

AI supports consistency and speed — while hiring teams stay fully in control.

01

Candidate-friendly by design

Candidates are informed when AI is used, with opt-out options where applicable. No hidden recording or silent monitoring.

02

Built for fair hiring

Structured interviews and consistent criteria help reduce bias. Final decisions always remain human.

03

Data sources, clearly explained

MetaDay supports hiring using:

  • Customer-provided hiring data
  • Candidate-submitted applications and interviews
  • Professionally sourced public data from licensed providers

For questions related to security, privacy, or data handling

info@metaday.io
Our Commitment

Privacy & security built for trust — evolving with MetaDay

MetaDay is an early-stage platform, and its security and privacy practices evolve as the company grows. Best-practice principles are applied today, with a roadmap toward additional certifications as required by customers and scale.

FAQ

Frequently Asked Questions

Privacy, Compliance & AI Use

Is MetaDay GDPR compliant?

TLDRYes.
MetaDay supports GDPR-aligned workflows and data-handling practices. Customers act as data controllers, and MetaDay acts as a data processor, processing data only according to customer instructions and applicable laws.

Does MetaDay use AI, and are candidates informed?

TLDRYes.
Yes. MetaDay uses AI to assist with hiring workflows such as transcription, summarization, and evaluation. Candidates are informed when AI is involved, in accordance with applicable regulations and customer settings.

Can candidates opt out of AI-assisted steps?

TLDRYes.
Where applicable, candidates can opt out of certain AI-assisted steps without negatively impacting their candidacy. Final hiring decisions always remain with humans.

Does MetaDay replace human decision-making?

TLDRNo.
MetaDay provides AI assistance and automation, but final hiring decisions are always made by humans.
Data Ownership & Sources

Who owns the hiring and interview data?

TLDRCustomer owns all data.
The customer owns all hiring, interview, and candidate data. MetaDay does not claim ownership of customer-provided or candidate-submitted data.

Does MetaDay sell personal data?

TLDRNo.
MetaDay does not sell customer-provided or candidate-submitted personal data. MetaDay may provide access to professionally sourced public data for talent discovery, obtained through licensed data providers and used strictly for recruitment purposes.

Where does MetaDay's talent discovery data come from?

TLDRLicensed sources only.
Talent discovery features may include:
  • Customer-provided candidate data
  • Candidate-submitted data
  • Professionally sourced public data from licensed third-party providers
This data is used only to support recruitment and hiring workflows.
Interviews, Conversations & Recording

Does MetaDay record interviews automatically?

TLDRNo — only when configured.
Interview recordings and AI analysis are enabled only when explicitly configured by the customer. Candidates are informed whenever recording or AI assistance is used.

Is interview audio, video, or text stored?

TLDRYes — when enabled.
Interview data (audio, video, transcripts, or summaries) is stored only when recording or AI assistance is enabled. Customers control whether this data is retained or deleted.
Access, Seats & Permissions

What is the difference between a Free user, Pro Seat, and Super Admin?

TLDRThree distinct roles.
Free users can use MetaDay at no cost and can only see and manage jobs, interviews, and conversations they personally created.

Pro Seat users are paid users who can create jobs, run interviews, manage conversations, and actively use MetaDay's hiring features.

Super Admins have full access to all company data across MetaDay and can assign Pro Seats to specific jobs.

Can a Free user see all company data?

TLDRNo.
Free users can only see jobs they created, interviews they created, and conversations they started. They cannot see other users' data and cannot assign or invite anyone to collaborate.

Can a Pro Seat see jobs or interviews created by others?

TLDRNo.
By default, Pro Seat users only see what they personally created. Access to jobs created by others can only be granted by a Super Admin.

Does MetaDay support role-based access control?

TLDRYes.
Organizations can assign roles and limit access to jobs, interviews, and candidate data based on responsibility and need-to-know.
Data Retention & Deletion

How long is data retained?

TLDRAs long as needed.
Data is retained only as long as necessary to provide the service or meet legal obligations. Customers may request data deletion or configure retention policies where available.

Can customers delete candidate or interview data?

TLDRYes.
Customers can delete candidate profiles, interviews, and conversations directly from the platform or request deletion through support.

What happens to data if a customer leaves MetaDay?

TLDRDeletion on request.
Customers may request deletion of their data after account termination, subject to legal or contractual retention requirements.
Data Storage & Security

Where is MetaDay data stored?

TLDRSecure cloud.
MetaDay data is stored on secure, industry-standard cloud infrastructure operated by reputable providers with physical and network security controls.

Is data stored on employee devices?

TLDRNo.
Customer and candidate data is not stored on employee devices. Access is controlled through secure systems and role-based permissions.

Is data encrypted?

TLDRYes.
Data is encrypted in transit using industry-standard protocols. Sensitive data is encrypted at rest where supported by the underlying cloud infrastructure.

Does MetaDay share infrastructure with other customers?

TLDRLogical separation.
MetaDay uses secure, multi-tenant cloud infrastructure with logical separation between customer environments to protect data confidentiality.
Security Operations

Is MetaDay secure?

TLDRYes.
MetaDay uses industry-standard security practices, including encrypted data transmission, restricted internal access, and secure cloud infrastructure. Security practices evolve as the platform scales.

What happens if there is a security incident?

TLDRIncident response in place.
MetaDay maintains an internal incident-response process to identify, contain, and resolve security events. Customers are notified when required by law or contract.

Does MetaDay support enterprise security requirements?

TLDRYes.
MetaDay is designed to scale with customer needs. Advanced security features and certifications may be introduced as required by enterprise customers.
Industry & Contact

Is MetaDay suitable for regulated industries?

TLDRYes.
MetaDay supports privacy-first hiring workflows and can be configured to align with internal compliance requirements. Customers are responsible for ensuring correct usage within their regulatory environment.

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